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Frustrated with manual onboarding?

Posted on Posted in myjoboffer blog

Frustrated with your manual onboarding processes?

Getting the employee onboarding process right can mean the difference between securing great talent or losing them to a competitor. In fact, coordinating all the people who play a vital role in new employee onboarding can be an administrative nightmare.

Is your HR and recruitment team spending all their time on administrative tasks?

Typing up manual employment offers, tracking candidates throughout the onboarding process and triggering other workflows often over shadow a great candidate experience.  Ensuring a new employee is setup for their first day doesn’t need to be a manual process. For example, with the right onboarding tool you can easily automate notifications to IT to setup a new employee’s systems or a reminder to a manager that a new employee is starting. A digital onboarding solution should provide the tools to automate all the manual processes including contract generation.

Is your new employee’s first day an onboarding cyclone ?

Nothing creates uncertainty more than disorganisation! If your hiring managers are rushing around preparing for an employees first day after they have already walked through the door you can guarantee your new employee will be a little concerned.  Worse still, if your hiring managers don’t even know the new employee is starting alarm bells really start to ring! Don’t let the finer details slip through the cracks.

Is your employee onboarding processes generic?

Failing to tailor the onboarding experience can be just as bad as having no onboarding process at all.  Of course, you should always included the things that are core to your onboarding program. However, ensure that your onboarding program is also tailored based on an employees location, their role or level in the organisation so new hires don’t feel like another number in a hiring production line?

Digital onboarding solutions are expensive and complicated to implement right?

Well actually, it doesn’t have to be.  myjoboffer can take your existing manual processes and quickly turn them into a digital masterpiece.  Meanwhile you can continue to build automation and enhancements along the way.  Going from zero to hero doesn’t need to happen overnight and we can support you build an amazing onboarding experience.

A digital onboarding solution that isn’t priced per offer gives you assurance that costs won’t increase the more you hire.  Finally, doing the math will quickly show that a digital onboarding solution easily pays for itself by removing the manual processes that don’t add value.

Find out how myjoboffer can solve your employee onboarding challenges.

employee onboarding

Kick start your journey to digital employee onboarding

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Digital HR – kick start your journey with

There is a lot of interest in going digital in almost every aspect of business these days and HR is no exception. The great news is its never been easier to transition your manual HR practices to digital solutions without the cost and time investment.

There are a lot of HR systems out there. Some support the full life cycle of an employee and others focus on one component of the employee life cycle. The full life cycle systems usually aren’t cheap and often require some major time investment to get everything up and running. Because of this, organisations with a system that supports the full employee life cycle rarely take advantage of the full capability of the system. These systems also often fall short in some areas as they tend to deliver a well rounded solution but don’t necessarily do everything well.

Most organisations already have a payroll system in place and may also have a HRIS (Human Resources Information System). You don’t need to replace or upgrade these to further enhance of your digital HR capability.


Employee Onboarding – a great place to start

HR managers are often challenged to find the budget to support digital HR projects but know the returns are huge.  An organisation with manual onboarding practices hiring 100 people a year conservatively spend about 800 hours on new employee administration alone. This time could be better spent on projects that truely add value to the organisation rather than administering paperwork.

Many of the customers we speak to at start out thinking that a transition to a digital employee onboarding solution is going to be expensive, require alignment to wider business practices and need expensive configuration of other related systems such as payroll and HRIS. We often discuss the fear of time investment and a limited budget required to make digital employee onboarding happen for their organisation.

Our customers quickly realise that they don’t need to invest in replacing or reconfiguring their current systems. is a stand alone onboarding solution that takes care of organising new employee information so that it easily feeds into existing payroll & HRIS systems. Our easy to configure payroll and HRIS connections take care of ensuring that data can be easily transferred to your existing systems.


Start on your digital employee onboarding journey today

If you’d like to find out more about how you too can digitalise your onboarding process without breaking the budget, visit  Better still, we’d love to show you how by booking a demonstration of our digital onboarding software.

Visit to book now.

employee engagement and employer branding

Employee onboarding and engagement

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Employee onboarding and engagement is no different to customer experience. Organisations spend countless dollars on understanding the customer to tailor business solutions to meet the customer’s needs. Employee onboarding and employee relations should be no different and in fact play a significant role in customer satisfaction.

The way your employees feel about your organisation has a massive impact on the way your customers see your organisation. Promoting employee advocacy to your brand and business is essential to building strong customer advocacy. Companies with an employee advocacy program report a 26% increase in year over year revenue1. At the end of the day it’s your employees who are the face of your business in the eyes of your customer. If your employees don’t vouch for your brand how can you expect your customer to.

Building employee advocacy isn’t easy. It can’t be forced and must be built over time with an honest focus on employee engagement. Lets not forget that your employees have a back stage pass to the warts and all side of your product, brand and organisational culture. In many cases employees get to experience both sides of your organisation.  They live, breath and influence the culture but also get to experience your business through the eyes of the customer.


First steps to employee engagement and advocacy

Employee engagement starts well before your new employee even becomes an employee.  It starts with your employee value proposition (EVP). How well do you sell your organisation to potential employees in your job ad?  Engagement is reinforced in your interactions with potential candidates during the recruitment process. Finally, it reaches a peak when you offer the candidate a job and they accept. If your new employee wasn’t highly engaged at the time of hire they wouldn’t have signed the contract and you probably wouldn’t have offered them a job.

So onboarding becomes the first crucial step in engaging your new hire as they transition from candidate to employee . The experience they receive through the pre employment onboarding experience is essentially their first experience with your brand as an employee at a time when their engagement is at its highest. This is a great opportunity to further reinforce their decision to work for you, build further engagement and start their journey to employee advocacy.


Employee onboarding – Getting to the good stuff

The start of the onboarding process is paperwork, paperwork and more paperwork. Certainly not something to get excited about and not something that builds employee engagement. This step however can diminish the engagement of your new hire. Unnecessary complexity at this step almost certainly causes your new hire to question their decision to accept the job. Employees expect you to get this step right. In their eyes it gives them insight into what life will be like working for you in the future.  Making this step as easy as possible allows your new hire to get on to the good stuff. The stuff that starts to build engagement. Digital employee forms, electronic employment offers and online policy acceptance speeds up the traditional paperwork and helps the employee move past this as quickly as possible so they can start preparing for their first day.

Find out more about digitalising the onboarding process and taking the hassle out of employee paperwork by visiting

In our next post we will talk about the good stuff – how to prepare employees for day one of their new job.