employee onboarding

Kick start your journey to digital employee onboarding

Posted on Posted in myjoboffer blog

Digital HR – kick start your journey with myjoboffer.com.au

There is a lot of interest in going digital in almost every aspect of business these days and HR is no exception. The great news is its never been easier to transition your manual HR practices to digital solutions without the cost and time investment.

There are a lot of HR systems out there. Some support the full life cycle of an employee and others focus on one component of the employee life cycle. The full life cycle systems usually aren’t cheap and often require some major time investment to get everything up and running. Because of this, organisations with a system that supports the full employee life cycle rarely take advantage of the full capability of the system. These systems also often fall short in some areas as they tend to deliver a well rounded solution but don’t necessarily do everything well.

Most organisations already have a payroll system in place and may also have a HRIS (Human Resources Information System). You don’t need to replace or upgrade these to further enhance of your digital HR capability.

 

Employee Onboarding – a great place to start

HR managers are often challenged to find the budget to support digital HR projects but know the returns are huge.  An organisation with manual onboarding practices hiring 100 people a year conservatively spend about 800 hours on new employee administration alone. This time could be better spent on projects that truely add value to the organisation rather than administering paperwork.

Many of the customers we speak to at myjoboffer.com.au start out thinking that a transition to a digital employee onboarding solution is going to be expensive, require alignment to wider business practices and need expensive configuration of other related systems such as payroll and HRIS. We often discuss the fear of time investment and a limited budget required to make digital employee onboarding happen for their organisation.

Our customers quickly realise that they don’t need to invest in replacing or reconfiguring their current systems. myjoboffer.com.au is a stand alone onboarding solution that takes care of organising new employee information so that it easily feeds into existing payroll & HRIS systems. Our easy to configure payroll and HRIS connections take care of ensuring that data can be easily transferred to your existing systems.

 

Start on your digital employee onboarding journey today

If you’d like to find out more about how you too can digitalise your onboarding process without breaking the budget, visit myjoboffer.com.au.  Better still, we’d love to show you how by booking a demonstration of our digital onboarding software.

Visit myjoboffer.com.au to book now.

Kagome goes digital

Kagome goes digital – a case study

Posted on Posted in myjoboffer blog

Kagome Australia is the country’s largest tomato processing company, delivering high quality tomato-based products since 1996. Kagome grow, harvest and process their own tomatoes in Echuca, country Victoria. During a typical processing season (February to April), Kagome will process up to 3500 tonnes of tomatoes per day.  In between the tomato season Kagome diversify and process other high-quality food items, such as pears, apples, beetroot and carrots. Kagome goes digital is a case study on the benefits of automating employee onboarding.

Kagome goes digital

Business challenges

During the harvesting period, Kagome can employ anywhere up to an additional 150 employees for a three month period.   New employees previously manually completed their onboarding packs, which included their employment contract, forms, policies and company information.  Kagome manually entered this information into their HR system & payroll system for processing.  As a result too much time was being spent on administrative tasks. This started Kagome on their journey to find a better way.

 

myjoboffer.com.au’s onboarding solution – Kagome goes digital

Kagome’s has a strong culture of promoting creative solutions underpinned with a strong commercial focus.  They started searching for an innovative solution which would deliver immediate efficiencies for their business.  Due to Kagome’s geographical location (country Victoria) they wanted an online solution which was web based.

Kagome chose myjoboffer.com.au’s web based onboarding solution to transform their HR practices and improve the onboarding experience for new employees.

 

Key Benefits

By transitioning to a digital onboarding solution, Kagome saw immediate cost benefits gained by eliminating the need to manually process new employee’s paperwork.

The system allows new employees to complete all the necessary paperwork online before they have started the job.  SMS functionality, smart phone & tablet compatibility has been an ideal form of communication for Kagome’s employees, who can be transient in nature due to the seasonality of the harvesting.

Some other key benefits include:
    • Preparing for Day One – new employees are provided with video, text and audio on how to prepare for day one. This creates a memorable and engaging onboarding experience, leaving the employee with a good first impression of the Kagome.
    • Workflow notifications options – Kagome now automate several internal processes associated with a new employee.  For e.g. setting up IT access, arranging security access & passes. Using notifications ensures new employees have all the resources they need before they start.
    • Offer queue – This function allows Kagome to view up to the minute information on each new hire and their progress in completing their offer.  Kagome send reminders to new employees if they have outstanding steps to complete.  This means tasks get completed on time.
    • Linking to your payroll / HRIS system – Kagome has avoided complex IT costs due to being able to easily link information between myjoboffer.com.au & their payroll / HRIS system.
Kagome goes digital – Conclusion

Kagome is delighted with their new onboarding system.  It’s business and employees are enjoying the benefits of an efficient and engaging onboarding program.

I believe one of the benefits of going with myjoboffer.com.au has been the quick response time from the team regarding any questions I had.  I don’t believe I would have received that level of service from a larger organisation.
HR Coordinator
Kagome

new employees

What your new employee wants to know

Posted on Posted in myjoboffer blog

Here are the top 5 things important to your new employees and what they want answers to when starting a new job.

So, new employees got your resume noticed, they confidently answered the top ten interview questions and they’ve been offered the job.  Their heart leaps with joy and they can’t wait to sign the contract.  At the back of their mind though, there’s this persistent question lingering……….is this the right job and right organisation for me?

The 5 things important to your new employee

1. Company Culture – Values, Attitudes and Goals

What kind of culture does the new organisation embrace? What are their vision and mission statement? Do they value competitiveness, or do they encourage creativity? Are they people-oriented or result-oriented?

 

2. People – Boss & Colleagues

A supportive network of colleagues and an understanding boss would be a welcomed environment.  Knowing who your manager is and who’ll be a part of your team, their tenure with the organisation, their strengths and passions, as well as their personal interests and hobbies will help calm those first day nerves.

 

3. Workload & Expectations

Does the organisation have a policy on flexible working arrangements to help employees achieve a work-life balance?  Are there flexible rostering options, flexible working locations and job sharing opportunities available?

 

4. Progression Vs Stability

Does the organisation encourage promotion from within?  How frequent do employees of a similar position as yours get promoted?  What is the attrition or turnover rate of your future department?  Or alternatively, is stability more important to you than prospects.  What matters most is that you make an informed choice based on what the organisation has to offer to you

 

5. Employee Benefits

What fringe benefits or perks does the organisation offer?  Do they offer salary sacrificing, purchasing additional leave, discounted shopping, child care benefits, transportation benefits, reward and recognition programs, training programmes and retirement benefits to name but a few. <http://www.hongkiat.com/blog/before-accepting-job-offer>

 

The Prepare for Day One page on the myjoboffer.com.au onboarding platform is the ideal place to answer those questions which are important to new employees.  Here you can upload videos, images and text to give your new hire the confidence they have made the right decision in choosing to work for your organisation.

To find out more about creating an effective employee onboarding process, go to our website: www.myjoboffer.com.au

What aspect of your onboarding process do new employees appreciate the most? Share your experiences in the comment section below.